How to Archive Users

Post date: Apr 25, 2016 8:47:22 AM

Preparing the Old Account

• 1. Login as the old user.

  2. Click the user’s icon in the top right and click My Account.

  3. Click Connected apps & sites under Sign-in & security.

  4. Make sure that Allow less secure apps is set to ON.

  5. Go to Gmail.

  6. Go to the Forwarding and POP/IMAP tab.

  7. Make sure POP status is set to Enable POP for all mail and When messages are accessed with POP is set to delete ADXBA Mail’s copy.

Adding the Account

• 1. Login to the oldusers@adxba.co.uk account (Usual password).

  2. Go to Gmail.

  3. Click the settings cog in the top right and click settings.

  4. Click the Accounts tab.

  5. Click Add a POP3 mail account that you own.

  6. Enter the email of the user you want to add and click Next Step.

  7. Enter the user’s email in the Username field and their password.

  8. POP Server should be set to pop.gmail.com and port 995.

  9. Make sure the following are ticked:

     1. Always use a secure connection (SSL) when retrieving mail.

     2. Label incoming messages: <users email here>

     3. Archive incoming messages (Skip the inbox)

  10. Click Save Changes.