If you have any questions ask your line manager.
All ADXBA liveried vans belong to ADXBA.
None of the ADXBA liveried vans are personal vehicles and they should not be considered so.
As per law and ADXBA company policy; there is to be no smoking of tobacco, or any other substances, or vaping in any company vehicle. Anyone caught abusing this will face disciplinary action.
Legitimate Business Mileage
Weekdays: any business mileage is claimable from your permanent place of employment, that is Southern staff from RH10 9FZ and Northern staff from SK14 2EW.
Weekends: if you have to complete official company business on a weekend (eg Gay Pride event cover, support call response) you can claim from your front door (ie home address) to the site.
Business mileage is claimable at 40p per mile if you do not have a company car allowance and 15p per mile if you do have a company car allowance. Regardless of what the HMRC website may lead you to believe, 45p per mile is a maximum figure that HMRC allows without an employee being taxed (up to 10,000 miles) and is not a contractual figure. A company can permit any figure from 0p per mile up to 45p per mile.
On the claim form located on the Forms page, use as much detail as possible to justify your journey.
You need to state:
Start address
End address
Way points/diversions on the journey
Reason (justification) for claiming
ADXBA job (JX) number
Mileage will be checked against the AA Route Planner website. Fraudulent claims or misuse of this process will result with ADXBA following our disciplinary procedure, which may lead to dismissal.
Parking
On company business parking will be reimbursed if accompanied by a valid receipt and justification, submit these using the form on the Expenses page.
All fines are the responsibility of the individual in charge of the vehicle and ADXBA will not cover any of these costs.
Examples include and are not limited to;
Parking
Speeding
Late payment of congestion charges or Dart Charge
Traffic / motoring offences
Anything the UK Gov consider an offence (bald tyres and vehicle worthiness)*
*Weekly and daily vehicle checks are part of your responsibility before you drive an ADXBA vehivle. If you notice a defect report it immediately to your line manager.
Using ADXBA Vans in Personal Time, Including Home to Work Journeys
Using a van in personal time is not permitted.
Company vehicles are tracked and therefore not to be used other than for ADXBA business. Anyone found using a vehicle out of hours (other than for ADXBA business) will face disciplinary action and be charged mileage at a rate of 45p per mile.